SAP IDOCs for Customer Number with different Sales Organizations to different External Partnerships

Have you ever implemented an outbound  EDI process from SAP for a single customer number where the customer has multiple EDI trading by Sales Organization or Division?  It can be done.  In order to accomplish this you will need to create separate output types for each Sales Organization/Division and then set up the Access Sequence/Output Determination in order to create the IDOC for each partnership.  You can then use the Message Variant and/or Message Function fields of the Partner Profile to differentiate between the two Sales Organizations/Divisions.  Finally, you would set up your EDI Mapping to look at the Partner Profile fields in order to route it to the correct partnership.  Let’s take a closer look at this process.

Let’s say that Customer 15 in your SAP system buys products from your company.  It sends inbound EDI Orders to you using three different partner IDs because they have 3 internal divisions and they want all transactions to be separate.  You want to keep all sales data for this customer under one customer number in your SAP system and just separate them by a different division.  You are required to send out EDI invoices to this customer, but they must go to the correct EDI Partner ID.  Let’s say you would normally use the Standard SAP Output Type RD00 and  Access Sequence 0003 (Sales Org, Distribution Channel, Division, Customer Number) for producing your INVOIC IDOCs.

Your first step would be to make three copies of the RD00 Output Type (ZRD0,  ZRD1, ZRD2) using transaction V/40.  We will need to make three copies because the Standard RD00 Output type uses Access Sequence 0004.   Select Change mode for this transaction and find the RD00 entry.  Select the RD00 entry and click on the ‘Copy As’  icon on the Menu bar or press the F6 key.

Change the Output Type to ZRD0 and the Access Sequence to 0003 and hit your Enter key.

A prompt will appear with three options.  Copy all, only copy entry, or cancel.  Select the copy all option.

An information message will appear displaying the number of dependent entries have been added.

Hit the enter key and the main Output Type screen will appear with your new output type.  Select the entry and double click the Processing Routines option in the left hand column.  Make sure that the EDI Medium is listed under the Processing Routines.  If not, add it as shown below.

Double click on the Partner Functions option in the left hand column.  Make sure the Partner Function you will be using is listed for the EDI Medium.  In this case we will be using the BP (Bill-to Party) Partner Function.

Hit the save button to save the new output type.  Repeat this process for the other two new output types.  If the Access Sequence you require is not available a new one can be created.  Creating a new Access Sequence is not covered in this blog.

Now we can set up the Partner Profiles for this customer using transaction WE20.  On WE20, expand the Partner Type KU folder and select customer number 15.  Under the Outbound parmtrs section click on the ‘Create Outbound Parameters’ icon.

Fill in the proceeding screen with the as follows.  If you are using an IDOC Extension enter that also.  For this example we are just using the Standard INVOIC02 IDOC.  As you can see I have entered 10 in the Message Code field.  This represents one of the Divisions for this customer.  You can use this field and the Message Function field to differentiate between Divisions or other criteria you wish to use.

Select the Message Control tab and click on the Insert Row icon.

Your Application will be V3 (Billing), your Message Type will ZRD0 (the new output type), and your Process Code will be SD09 (Invoice).  Enter these three values and save the entry.

You will create two more Outbound Parameter entries for the other Divisions.  In these two new entries you will place the other divisions in the Message Code field and the other output type field in the Message Control Message Type field.  Everything else will be the same.

When you are done, the Partner Profile for this customer will look like this.

Finally we will need to create the output determination so the output is created automatically once the invoice is completed.  For invoicing, the transaction for output determination is VV31 for create and VV32 for changes.  We will use VV31 since this is the first time this output type will be used.  Enter ZRD0 as the Output Type and hit Enter or click the Key Combination button.  If more then one Key Combination is available then a pop up window will appear asking which one you want to use.  Once you select one and click the Green check the key fields will appear.  If there is only one, then the key field will appear immediately.  Select the SOrg/Distrib Ch/Division/Customer option.

Enter the Sales Org, Distribution Channel, and Division data.  Then for each customer you will be using this Output Determination for you would enter the Customer Number, Partner Function, Medium (6 = EDI), Date/Time (This represents when/how the output will be processed), and Language (EN = English).  Then hit the save button.  Repeat this process for the other two output types.

Once this is completed every time an invoice is created for this combination of Sales Org, Distribution Channel, Division, and Customer number an Output will be created using the specified Output Type.  Once the output is processed an IDOC will be created with the Division in the Control Record of the IDOC which can then be used in the EDI Software to determine which EDI Partner the data should be sent to.

 

 

 

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